Keyboard Shortcuts
Using keyboard shortcuts can bring several benefits and enhance your productivity while working on a computer. Here are some reasons why you should consider utilizing keyboard shortcuts:
- Time Efficiency:
Keyboard shortcuts allow you to perform tasks more quickly as compared to using a mouse. Instead of searching for specific options or commands, a simple key combination can execute the desired action instantly, saving valuable time.
- Improved Workflow:
Keyboard shortcuts can streamline your workflow by minimizing interruptions. They eliminate the need to switch between keyboard and mouse, allowing for a seamless and uninterrupted work experience. This can be particularly helpful when performing repetitive tasks or working with multiple applications simultaneously.
- Increased Productivity:
With faster access to commonly used commands, keyboard shortcuts enable you to accomplish tasks more efficiently. This increased productivity can be especially noticeable when working on complex projects or handling large volumes of data.
- Reduced Strain and Fatigue:
Reliance solely on a mouse for navigation and interaction can lead to strain and discomfort in the hand, wrist, and arm over time. By incorporating keyboard shortcuts, you can distribute the workload between both hands, reducing the risk of repetitive strain injuries and minimizing fatigue.
- Accessibility and Ease of Use:
Keyboard shortcuts often provide an accessible alternative for individuals with mobility impairments or those who find it challenging to use a mouse. They offer a convenient way to interact with software and perform actions without relying on precise mouse movements.
- Application-specific Efficiency:
Many software applications, including word processors, graphic design tools, and spreadsheet software, offer a wide range of dedicated keyboard shortcuts. Mastering these shortcuts tailored to specific applications can significantly enhance your efficiency and proficiency when working with those tools.
Here is the list of some shortcuts we use:
| Sr. No. | Key Shortcut | Description |
Computer Shortcuts
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| 1. | Alt + F | File menu options in current program |
| 2. | Alt + E | Edit options in current program |
| 3. | F1 | Universal help (for all programs) |
| 4. | Ctrl + A | Select all text |
| 5. | Ctrl + X | Cut selected item |
| 6. | Shift + Del | Cut selected item |
| 7. | Ctrl + C | Copy selected item |
| 8. | Ctrl + Ins | Copy selected item |
| 9. | Ctrl + V | Paste |
| 10. | Shift + Ins | Paste |
| 11. | Home | Go to beginning of current line |
| 12. | Ctrl + Home | Go to beginning of document |
| 13. | End | Go to end of current line |
| 14. | Ctrl + End | Go to end of document |
| 15. | Shift + Home | Highlight from current position to beginning of line |
| 16. | Shift + End | Highlight from current position to end of line |
| 17. | Ctrl + | Move one word to the left at a time |
| 18. | Ctrl + | Move one word to the right at a time |
MICROSOFT® WINDOWS® SHORTCUT KEYS
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| 19. | Alt + Tab | Switch between open applications |
| 20. | Alt + Shift + Tab | Switch backwards between open applications |
| 21. | Alt + Print Screen | Create screen shot for current program |
| 22. | Ctrl + Alt + Del | Reboot/Windows® task manager |
| 23. | Ctrl + Esc | Bring up start menu |
| 24. | Alt + Esc | Switch between applications on taskbar |
| 25. | F2 | Rename selected icon |
| 26. | F3 | Start find from desktop |
| 27. | F4 | Open the drive selection when browsing |
| 28. | F5 | Refresh contents |
| 29. | Alt + F4 | Close current open program |
| 30. | Ctrl + F4 | Close window in program |
| 31. | Ctrl + Plus Key | Automatically adjust widths of all columns in Windows Explorer |
| 32. | Alt + Enter | Open properties window of selected icon or program |
| 33. | Shift + F10 | Simulate right-click on selected item |
| 34. | Shift + Del | Delete programs/files permanently |
| 35. | Holding ShiftDuring Bootup | Boot safe mode or bypass system files |
| 36. | Holding ShiftDuring Bootup | When putting in an audio CD, will prevent CD Player from playing |
WINKEY SHORTCUTS
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| 37. | WINKEY + D | Bring desktop to the top of other windows |
| 38. | WINKEY + M | Minimize all windows |
| 39. | WINKEY + SHIFT + M | Undo the minimize done by WINKEY + M and WINKEY + D |
| 40. | WINKEY + E | Open Microsoft Explorer |
| 41. | WINKEY + Tab | Cycle through open programs on taskbar |
| 42. | WINKEY + F | Display the Windows® Search/Find feature |
| 43. | WINKEY + CTRL + F | Display the search for computers window |
| 44. | WINKEY + F1 | Display the Microsoft® Windows® help |
| 45. | WINKEY + R | Open the run window |
| 46. | WINKEY + Pause /Break | Open the system properties window |
| 47. | WINKEY + U | Open utility manager |
| 48. | WINKEY + L | Lock the computer (Windows XP® & later) |
WORD® SHORTCUT KEYS
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| 49. | Ctrl + A | Select all contents of the page |
| 50. | Ctrl + B | Bold highlighted selection |
| 51. | Ctrl + C | Copy selected text |
| 52. | Ctrl + X | Cut selected text |
| 53. | Ctrl + N | Open new/blank document |
| 54. | Ctrl + O | Open options |
| 55. | Ctrl + P | Open the print window |
| 56. | Ctrl + F | Open find box |
| 57. | Ctrl + I | Italicize highlighted selection |
| 58. | Ctrl + K | Insert link |
| 59. | Ctrl + U | Underline highlighted selection |
| 60. | Ctrl + V | Paste |
| 61. | Ctrl + Y | Redo the last action performed |
| 62. | Ctrl + Z | Undo last action |
| 63. | Ctrl + G | Find and replace options |
| 64. | Ctrl + H | Find and replace options |
| 65. | Ctrl + J | Justify paragraph alignment |
| 66. | Ctrl + L | Align selected text or line to the left |
| 67. | Ctrl + Q | Align selected paragraph to the left |
| 68. | Ctrl + E | Align selected text or line to the center |
| 69. | Ctrl + R | Align selected text or line to the right |
| 70. | Ctrl + M | Indent the paragraph |
| 71. | Ctrl + T | Hanging indent |
| 72. | Ctrl + D | Font options |
| 73. | Ctrl + Shift + F | Change the font |
| 74. | Ctrl + Shift + > | Increase selected font +1 |
| 75. | Ctrl + ] | Increase selected font +1 |
| 76. | Ctrl + Shift + < | Decrease selected font -1 |
| 77. | Ctrl + [ | Decrease selected font -1 |
| 78. | Ctrl + Shift + * | View or hide non printing characters |
| 79. | Ctrl + | Move one word to the left |
| 80. | Ctrl + | Move one word to the right |
| 81. | Ctrl + | Move to beginning of the line or paragraph |
| 82. | Ctrl + | Move to the end of the paragraph |
| 83. | Ctrl + Del | Delete word to right of cursor |
| 84. | Ctrl + Backspace | Delete word to left of cursor |
| 85. | Ctrl + End | Move cursor to end of document |
| 86. | Ctrl + Home | Move cursor to beginning of document |
| 87. | Ctrl + Space | Reset highlighted text to default font |
| 88. | Ctrl + 1 | Single-space lines |
| 89. | Ctrl + 2 | Double-space lines |
| 90. | Ctrl + 5 | 1.5-line spacing |
| 91. | Ctrl + Alt + 1 | Change text to heading 1 |
| 92. | Ctrl + Alt + 2 | Change text to heading 2 |
| 93. | Ctrl + Alt + 3 | Change text to heading 3 |
| 94. | F1 | Open help |
| 95. | Shift + F3 | Change case of selected text |
| 96. | Shift + Insert | Paste |
| 97. | F4 | Repeat last action performed (Word 2000+) |
| 98. | F7 | Spell check selected text and/or document |
| 99. | Shift + F7 | Activate the thesaurus |
| 100. | F12 | Save as |
| 101. | Ctrl + S | Save |
| 102. | Shift + F12 | Save |
| 103. | Alt + Shift + D | Insert the current date |
| 104. | Alt + Shift + T | Insert the current time |
| 105. | Ctrl + W | Close document |
EXCEL® SHORTCUT KEYS
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| 106. | F2 | Edit the selected cell |
| 107. | F5 | Go to a specific cell |
| 108. | F7 | Spell check selected text and/or document |
| 109. | F11 | Create chart |
| 110. | Ctrl + Shift + ; | Enter the current time |
| 111. | Ctrl + ; | Enter the current date |
| 112. | Alt + Shift + F1 | Insert new worksheet |
| 113. | Shift + F3 | Open the Excel® formula window |
| 114. | Shift + F5 | Bring up search box |
| 115. | Ctrl + A | Select all contents of worksheet |
| 116. | Ctrl + B | Bold highlighted selection |
| 117. | Ctrl + I | Italicize highlighted selection |
| 118. | Ctrl + C | Copy selected text |
| 119. | Ctrl + V | Paste |
| 120. | Ctrl + D | Fill |
| 121. | Ctrl + K | Insert link |
| 122. | Ctrl + F | Open find and replace options |
| 123. | Ctrl + G | Open go-to options |
| 124. | Ctrl + H | Open find and replace options |
| 125. | Ctrl + U | Underline highlighted selection |
| 126. | Ctrl + Y | Underline selected text |
| 127. | Ctrl + 5 | Strikethrough highlighted selection |
| 128. | Ctrl + O | Open options |
| 129. | Ctrl + N | Open new document |
| 130. | Ctrl + P | Open print dialog box |
| 131. | Ctrl + S | Save |
| 132. | Ctrl + Z | Undo last action |
| 133. | Ctrl + F9 | Minimize current window |
| 134. | Ctrl + F10 | Maximize currently selected window |
| 135. | Ctrl + F6 | Switch between open workbooks/windows |
| 136. | Ctrl + Page up & Page Down | Move between Excel® worksheets in the same document |
| 137. | Ctrl + Tab | Move between two or more open Excel® files |
| 138. | Alt + = | Create formula to sum all of above cells |
| 139. | Ctrl + ‘ | Insert value of above cell into current cell |
| 140. | Ctrl + Shift + ! | Format number in comma format |
| 141. | Ctrl + Shift + $ | Format number in currency format |
| 142. | Ctrl + Shift + # | Format number in date format |
| 143. | Ctrl + Shift + % | Format number in percentage format |
| 144. | Ctrl + Shift + ^ | Format number in scientific format |
| 145. | Ctrl + Shift + @ | Format number in time format |
| 146. | Ctrl + | Move to next section of text |
| 147. | Ctrl + Space | Select entire column |
| 148. | Shift + Space | Select entire row |
| 149. | Ctrl + W | Close document |
OUTLOOK® SHORTCUT KEYS
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| 150. | Alt + S | Send the email |
| 151. | Ctrl + C | Copy selected text |
| 152. | Ctrl + X | Cut selected text |
| 153. | Ctrl + P | Open print dialog box |
| 154. | Ctrl + K | Complete name/email typed in address bar |
| 155. | Ctrl + B | Bold highlighted selection |
| 156. | Ctrl + I | Italicize highlighted selection |
| 157. | Ctrl + U | Underline highlighted selection |
| 158. | Ctrl + R | Reply to an email |
| 159. | Ctrl + F | Forward an email |
| 160. | Ctrl + N | Create a new email |
| 161. | Ctrl + Shift + A | Create a new appointment to your calendar |
| 162. | Ctrl + Shift + O | Open the outbox |
| 163. | Ctrl + Shift + I | Open the inbox |
| 164. | Ctrl + Shift + K | Add a new task |
| 165. | Ctrl + Shift + C | Create a new contact |
| 166. | Ctrl + Shift+ J | Create a new journal entry |